|Three Lakes History
Past Meeting Minutes
THREE LAKES GENEALOGICAL
ARTICLE I: NAME
The name of
the organization shall be Three Lakes Genealogical
Society, headquartered at the Edward U. Demmer
Memorial Library, Three Lakes, Wisconsin 54562
ARTICLE II: PURPOSE
The purposes of this organization are to provide
meetings and programs of genealogical interest;
provide instruction in genealogical procedures; and
collect, preserve, and disseminate genealogical data
found in the Three Lakes/Oneida County area and/or
relative to the people of this area.
ARTICLE III: MEMBERSHIP
Section 1. Eligibility
Membership is open to anyone the age of 16 and over,
with an interest in genealogy, who applies for
membership and tenders the necessary dues. Persons
under the age of 16 may petition the Board of
Directors for a waiver of the age requirement. There
will be no residency requirements. Membership begins
upon satisfaction of the above requirement.
Section 2. Types of Membership
A. Individual Membership
A member is entitled to receive
one copy of current mailings of the organization.
This also entitles this person to one vote when
Two or more qualifying
individuals of a family residing at the same address
are entitled to receive one copy of current mailings
of the organization. Two of these persons are
entitled to one vote each when applicable. If more
than two persons are otherwise eligible to vote,
they shall petition the Board of Directors to
determine which person shall qualify to vote.
Any person who demonstrates an
active interest in this organization may be granted
Honorary Membership by the Board of Directors and
will be exempt from the payment of dues. An honorary
member has no voting privileges and may not hold
office but is entitled to receive one copy of the
A Charter Member is any person who has paid the dues
for the year 2000-2001 and is accepted as a member
by August 31, 2001.
Section 3. Dues
dues for a one-year membership will be set by the
Board of Directors. Dues are payable at or before
the annual meeting in October. The Treasurer shall
notify any member(s) who is/are in arrears more than
sixty (60) days. Member(s) still in arrears more
than ninety (90) days shall be removed from the
membership roll, considered delinquent, and
ineligible to vote. Such members may be reinstated
by payment of delinquent dues.
ARTICLE IV: MEMBERSHIP
Section 1. Frequency
meetings shall be held monthly.
A. The Annual Meeting shall be
held in the month of October.
B. Special meetings, field trips
and research seminars may be held in place of or in
addition to the scheduled monthly meetings.
Section 2. Open Meeting Policies
be open to the public. Guest(s), on recognition by
the presiding Officer, shall have a voice but not
vote in the proceedings. Guests may attend up to
three (3) meetings per year before being asked to
apply for membership.
ARTICLE V: OFFICERS, DUTIES, TERMS
Section 1. Officers: The Officers
shall be President, Vice-President, Secretary,
Treasurer, and Immediate Past-President. All
Officers shall be Directors as well.
A. Duties of
1. Preside at meetings of the Membership and of the
2. Appoint all other Committee
Chairpersons with the approval of the Board of
3. Be an ex-officio member of all
B. Duties of
1. Assist the President as
requested, and assume the duties of President in the
absence of the President.
2. Vacate this Office and fill
the Office of the Presidency should that office
C. Duties of
1. Record and report all minutes
of Membership meetings and Board meetings.
2. Handle correspondence as
directed by the President.
3. Maintain membership records
D. Duties of
1. Collect and record membership
dues and any other monies paid to the organization.
Deposit these funds as directed by the Board of
2. Pay bills not exceeding $50.00 as directed by the
President or Board of Directors or membership.
3. Pay bills greater than $50.00 and not exceeding
$150.00 with the approval of the Board of Directors.
4. Pay bills exceeding $150.00 with approval of the
5. Maintain records of all financial data of the
Society and report to the Membership at each
meeting. Prepare and submit the Yearly financial
report at the Annual Meeting.
6. Shall prepare the books for
audit at the end of each membership year.
E. Duties of the
1. To facilitate smooth transition of operations
after the Annual Meeting.
2. The Immediate Past-President
shall serve as Nominating Committee Chair.
Section 2. Term of Office and
A. Term of Office
for President, Vice-President, Secretary, and
Treasurer shall be two years. The President and
Secretary shall be elected in even-numbered years,
and the Vice-President and Treasurer shall be
elected in odd-numbered years.
B. All newly
elected officers shall assume office immediately
after adjournment of the Annual Meeting. Upon taking
office, they shall be responsible to familiarize
themselves with the Bylaws of this Society and their
duties as outlined.
C. A member
may serve only one consecutive term of the same
office, but may serve in the office after one year
has elapsed since serving. These limitations shall
not affect interim elections, appointments to fill
out unexpired terms, or serving as Immediate
D. No member shall
be eligible to hold office who has not been a member
in good standing for at least one (1) year.
Section 3. Vacancies
in any elective office shall be filled by an
appointment of the President, with the approval of
the Board of Directors, until the next election,
except for the office of President, which shall be
filled by the Vice-President.
B. If the
Immediate Past –President is unable or unwilling to
serve, the Board may select a former Past-President
to serve. If no Past-President is able to serve, the
Board may select another member to serve in this
ARTICLE VI: BOARD OF DIRECTORS
Section 1. Membership and Terms
A. The Board
of Directors shall consist of five (5) persons:
Officers: President, Vice-President, Secretary,
Treasurer, and Immediate Past-President. In the
event an officer concurrently holds more than one
office on the Board of Directors, then the
Nominating Committee shall nominate and the members
shall elect a Member-At-Large to serve one year to
provide a tie-breaking vote for the Board of
There is no limitation on successive terms except as
limitations on terms of Officers.
Section 2. Powers
Organization and Finances
1. The Board of Directors shall
have full power and authority over the affairs of
the Society except for amending the Bylaws and of
disbursements greater than $150.00.
2. The Board of Directors is
accountable to the general membership for the
finances of the organization. They shall require the
President (i.e., President-Director) to petition
authorization of payment of any unexpected expenses
in excess of $50.00.
3. The President and Treasurer
shall be registered with the financial institutions
for any accounts with only one or the other
signature required to sign for withdrawal of funds.
Section 3. Board Meetings
A. The Board
shall meet at least once a year or at the call of
B. Three Board
members shall constitute a quorum.
C. Any action
in which a majority of the Board members shall
concur in writing or via email shall be binding and
valid although not authorized or approved at a
meeting of the Board.
ARTICLE VII: COMMITTEES
Creation: There will be Standing and Special
Committees. Standing and Special Committees shall be
created as deemed necessary to promote the
objectives and carry on the work of this
Section 1. Standing Committees:
Those Committees which are formed to fulfill
specific and limited objectives of the organization
and which are usually expected to continue from year
to year. Examples are as follows:
The Newsletter Committee shall produce the
newsletter, Tree Leaves, at least twice a year. The
Chairperson shall be the Editor of the Newsletter.
The Programs Committee is responsible for planning
and implementing the programs for membership
The Publicity Committee is responsible for
disseminating information about upcoming meetings.
Section 2. Special Committees:
Those committees which are developed for a
particular objective or case at hand. They may or
may not run for the full year and may be continued
into the next year. An example of a Special
Committee is the Nominating Committee. The President
shall create as many special committees as are
necessary to accomplish the purposes of the Society.
Section 3. Membership: The
Chairpersons may work alone or shall choose other
members to serve on the committee. They shall file
an annual report or as requested by the President.
ARTICLE VIII: NOMINATIONS AND
Section 1. Nomination of Officers
Two Offices will be elected by the membership each
year. The President and Secretary shall be elected
in even-numbered years, and the Vice-President and
Treasurer shall be elected in odd-numbered years.
The Office of Immediate PastPresident is a
The Immediate Past-President shall, if available,
serve as the Chairperson of the Nominating
Committee. The Chairperson shall appoint active
members to the Nominating Committee two months prior
to the Annual Meeting. If the Immediate
Past-President cannot serve, the President shall
appoint the members of the committee.
1. The Nominating Committee shall
present to the President a list of candidate(s) for
each office two (2) weeks prior to the election. The
committee shall have obtained the candidates consent
to run for office.
2. At the Annual Meeting, the
Conductor of the election will ask for nominations
from the floor. If any, the Nominee must give
consent to serve before considered as a write-in
Qualifications of the Nominee
1. The Nominee shall be a member
in good standing.
2. The Nominee can be a candidate
for only one of the two offices being voted upon at
the Annual Meeting.
Section 2. Elections
Chairperson of the Nominating Committee shall
conduct the election unless he/she is nominated. In
that case, the President shall select another
committee member to conduct the election. If all
committee persons have been nominated, the President
shall select a Conductor from the
membership-at-large. That Conductor shall appoint
two persons to tally the votes and one person to be
the observer. None of these persons may be a
candidate for office.
The nominee with the majority of votes of those
persons present and eligible to vote will become the
office holder. In the case of a tie vote, a second
vote will be taken by written ballot. If there is
still a tie vote, the Board of Directors of the
previous year shall meet and decide the winner by a
majority of those Board members present, excluding
any Board member that is the candidate.
ARTICLE IX: PARLIAMENTARY
The rules contained in Robert’s Rules of Order,
revised shall govern this Society when required and
in which they are consistent with these Bylaws. A
parliamentarian may be appointed by the President,
ARTICLE X: FINANCE
Section 1. The Board is
responsible for selecting a bank to serve as a
repository for Society Funds.
Section 2. All checks for
disbursement of Society funds shall require the
signature of the Treasurer or President.
ARTICLE XI: DISSOLUTION
Section 1. In the event that this
Society does not meet within a six-month period, the
Officer(s) available or a majority of the membership
shall meet to coordinate and supervise property
Section 2. Property is all assets
belonging to and/or acquired by gift or purchase, to
include all TLGS library and office equipment, and
all monies accumulated by the Society. An inventory
of the property shall be prepared and the assets
disbursed to the Edward U. Demmer Memorial Library,
local area Historical Societies and the State
Section 3. All objects “on loan”
to the TLGS shall be returned to the owner. In the
event that the owner or family is unable to be
located, said property shall be transferred to the
Edward U. Demmer Memorial Library.
ARTICLE XII: RATIFICATION,
AMENDMENTS, AND REVISIONS
Section 1. These Bylaws shall be
presented to the membership at the review at the
membership meeting 27 November 2000. They shall
become effective and govern this Society after
acceptance by a majority vote of those members
Section 2. These Bylaws may be
amended any time in the following manner,
President shall appoint a committee to study the
need of a proposed revision.
B. A proposed
revision shall be submitted to the membership at any
shall take place no sooner than the following
meeting. An affirmative majority vote of the members
present is required for the Amendment to pass.
D. The Bylaws
shall be reviewed in even-numbered years and may be
reviewed in other years.
Three Lakes Genealogical Society Bylaws were
approved as amended on August 22, 2016 after review
by the membership.
Three Lakes, WI 54562
2001, 2014 TLGS