Alberta GenWeb Digital Archives

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S U B M I S S I O N S

Thank you for checking about how to contribute your genealogical materials and data for use in the Digital Archives. All contributed materials will remain on the GenWeb Project accessible and without charge. Your file contributions will help build this repository for all researchers to come. We look forward to receiving and uploading your public domain material for genealogy research.


Acceptable Submissions
Please do not violate copyright restrictions! And be sure these are all historical records or records of deceased individuals as we don't want to invade anyone's privacy. We can accept anything in the public domain, anything published before 1921 or items published after 1921 with the authors written permission.
Public domain records include much of the following:

  • Bible Records
  • Border Crossings
  • Cemeteries
  • Census
  • Church records (members lists, baptisms...)
  • Correspondence
  • Court Records
  • Deeds / Grants / Homestead Records
  • Educational (school histories, inspector reports, newsletters, yearbooks)
  • Local Histories
  • Local Directories (phone books, old county and city directories....)
  • Military Records (rosters, service records, pension applications...)
  • Newspapers (obits, marriage & birth announcements, local events...)
  • Occupational (inspector's reports, accident reports, railroad reports, company newsletters...)
  • Prison Records
  • Tax Records
  • Vital Records - marriage, birth, death

    * No gedcoms or linked genealogy reports accepted *


    How to assist the archivist:

  • Indicate Alberta Archives and the county name in the subject of the transmittal email.
  • Submit files in text format, preferably saved in a text editor, such as Notepad.
  • If you are unable to submit the file in text format please check with the archivist to assure your file formats and programs are transferable and readable.
  • Convert spreadsheet data to a text format prior to submission.
  • Keep files to no more than 1MB in size for easy e-mail transmission.
  • Do not send queries and please don't violate copyright law!


    Guidelines for File Submissions
    1. Only virus-checked files will be accepted.

    2. Ascii text (.txt) files are preferred. If you have created a .doc, .wri, .xls, .dbf, etc. file, please save it "as text" in your software program, and assign a ".txt" extension to the filename. Hard "tabs" are not encouraged, as they do not translate the same on all browsers. Please use "5 hard spaces" in place of tabs. Large files may be split. Scanned documents will be considered, depending on their content. Data may also be copied and pasted into the body of an email for submission.

    3. All data is free to the public, and the Alberta Digital Archives project will not pay royalties on any submissions.

    4. Data is provided "as is" -- no guarantees of anything. The transcriptions in the Alberta Digital Archives should be used as clues in your research, and we strongly recommend referring to the original documents.

    5. File contributors must use their own discretion regarding the inclusion of data on living people, our recommendation is to not submit this type of data. Be sure all contributions are historical in nature.

    6. We will not accept gedcoms due to space considerations. Please submit your gedcoms to the WorldConnect Project at Rootsweb.

    7. No executable files will be accepted.

    8. Do not send copyrighted material, unless it is your own, and you include a statement of permission to use in the document. Note: Public domain records cannot be copyrighted.

    9. We cannot guarantee permanancy, in the event data is lost.

    10. Any obviously false, malicious, libelous, or copyrighted data will be erased. We do not guarantee the validity of any files. Always check the original document.

    11. These guidelines are subject to change.

    12. Once submitted, the data cannot be retracted by the submitter. (This rule causes concern to many potential submitters. The reason for this rule is that the volunteer file managers spend many hours preparing the files in the proper format for viewing by all types of computers. We have to discourage submissions - retractions - submissions - retractions because of the volume of data that is submitted. The Alberta Digital Archives are accessible FREE and will remain FREE, to researchers. The files within will not be used for any commercial purposes by the Alberta Digital Project.) Copyright to data contributed to resides with the contributor, who agrees that the Alberta Digital Archives, as a not-for-profit project, has permanent use of the data.

    13. We retain the right to refuse any submission.

    14. Files in the Alberta Digital Archives may not be copied for selling in any format.

    Submissions can be sent to:

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